Inventory Check In Report2021-05-31T15:27:10+01:00

Inventory & Check In

Our most common service for new tenancies as recommended by governing bodies that safe guards your investment.

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This is our most common service for new tenancies; as recommended by letting sector governing bodies.

The full report from top to bottom, inside and out – all items, fixtures, fittings and decoration, separate further overviews and cleaning schedules. We also meet the tenants to check them in; including taking meter readings, recording keys and testing smoke and CO2 alarms.

It is good practice and provides more protection for your property to carry out a fresh inventory and check in report at the outset of every new tenancy rather than updating older reports.

Our inventory and check in service includes a full inventory & schedule of condition and a meet and greet with the new tenants at the property on their moving in day to complete the check-in process. We hand over keys and go through the inventory report with them ensuring they understand it. We will record the meter readings, keys and test and record smoke and CO2 detectors. If tenants are not available for the check in we can deliver keys locally for them to collect, our software will then provide a seamless sign off process from the tenants. The completed report is sent to all parties involved within 24-48 hours.

You can view an example of our Inventory Check In report on our sample reports page. We have put together a list of property inventory Frequently Asked Questions, so if you aren’t a seasoned property manager or are unsure about the process then this should answer any questions you have, or get in touch.

View and download our sample Inventory & Check In report

View sample report

It’s a fact

Association of Independent Inventory Clerks (AIIC) state why most letting agents seek out AIIC members as a quality assurance in their inventory process.

“Because our members are seen in the marketplace as being fair, impartial and having no strings attached, they can help letting agents position themselves more positively in the public’s mind. A good relationship between the parties is vital and mutually beneficial, and I believe our members are part of that.”

A guide to Inventory & Check In reports

We have put together a list of common Q&A’s below:

A trusted comprehensive report from top to bottom, inside and out – all items, fixtures, fittings and decoration, separate further overviews and cleaning schedules. The report provides protection for your property at the outset of every new tenancy.  

  • Smoke alarm and CO2 detector testing
  • Meter images and readings
  • Details of all keys handed over at check in
  • Overview of cleaning 
  • At least 3 photos of each room
  • Description and images of all fittings and contents
  • Images of all defects
  • Power testing of switches and appliances
  • White goods listed and tested
  • FFR labels checked
  • List of manuals contain in the property
  • Locks tested
  • Blinds and windows tested 
  • Tenant signatures if requested

We are able to collect keys from a local address, meet the agent/landlord/tenant at the property or even, in these current times, have keys posted directly to the clerk.

We will accommodate what is more convenient for you and are happy to organise access and timings directly with any agents or tenants. 

It is not necessary for the tenants to be present, although we are very happy to meet and greet to handover keys. 

Our clerk will send their dictations to our UK based typist and upload all the photographic evidence.  Once typed, the report is sent back to the clerk to check that all the contents are accurate and nothing has been missed.  The report is then sent to the office quality control team for final checking before dispatch.

Non account holders and landlords will then be invoiced and payment is required by bank transfer before the report is released. 

The report is emailed to the booker as a link in a separate email where you are able to save, share and download pdfs directly. Assist can share the report with any parties involved and can monitor tenant signatures if required. 

We have a 48 hour turnaround but if you require an urgent report, do let us know and we will make your report a priority at no extra cost. 

Yes. Once you have received a link to the report any additional comments or images you want included can be easily be added directly. By clicking within the Additional Comments column against the relevant item, you can enter your comments and upload photos.  These are then checked with the clerk to confirm they are relevant, and once agreed will be available for all parties to see via the link previously sent. 

As our reports are cloud-based so anyone with the link is able to view the most current version of the report that may including comments, images and signatures.

Please note that we cannot accept pdf updates. 

Simply use our online booking formemail us at info@assistinventories.co.uk, or call 020 3322 6662. Client account holders can make bookings direct via their dashboard.

Book an Inventory & Check In report now!

We provide nothing but excellence and outstanding property inventory services.

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Sample Reports and Pricing

Find out exactly what you can expect from an Assist property inventory report by taking a look at our sample reports.  View our standard price list but do get in touch if you have any specific requirements.
View sample reports
View price list

Who we help

Delivering accurate and detailed property inventory reports for Letting Agents, Landlords and Property Developers throughout Greater London, Surrey, East Sussex and Kent.

Letting Agents

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Landlords

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Developers

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Commercial

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Not sure what inventory inspection you need? Let us help you with our handy FAQs or contact us directly to discuss.

View all frequently asked questions

Our property inventory services:

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Legionella Assessments

Undertaking hot water testing and creating an assessment form to ensure you meet legislation requirements for any residential or commercial property.

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Check Out Report

Conducted at the end of a tenancy comparing against a previous inventory report. A check out report is vital evidence for any deposit deductions.

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Inventory & Schedule of Condition

Full inventory report and schedule of condition.

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Don’t just take our word for it, see what our happy clients say and read through our case studies…

“They’re exactly what you want from a company, quick, responsive and takes the hassle out of trying to do them yourself! Worth every penny in my opinion.”

Craig Mootoo, N2

“I have worked with Assist Inventory for a number of years. The communication is simply excellent and swift. Their electronic reports are clear and easy to use. In comparison to other companies, their services are also more reasonably priced. Highly recommended to other landlords!”

Yuan Baumers, KT17

“Excellent service. Professional. Prompt. Pleasant. Thorough.”

Amanda Pierre, KT2

“Very professional. Quick to respond and very flexible with timings. Knew all the legals too.”

Emma Moretti, SW15

“We first started using Assist when our current clerk let us down last minute for a booking. We were so impressed with their efficiency and the quality of the report that we now use them as our number one contact for all property inventories.”

Marsh & Parsons, W14

“Assist Inventories are an absolute pleasure to deal with. They compliment our business and make our job easier as they are super thorough and efficient”

Wigmore Jones, SW1

“Assist are absolutely superb, been using them for years and they are reliable, go the extra mile and great value for money. Wouldn’t use anyone else! “

JXL Developments, Essex

“Assist are fantastic. They are responsive and organized. The inventories are always of high quality and have been an essential form of evidence for us in deposit disputes.”

IPS London, SE6
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2020-09-15T13:52:34+01:00

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We offer property inventory services to Letting Agents, Landlords and Developers in London, Kent, East Sussex and Dorset.

Multiple Locations!

London

Inventory clerks to suit the nature of London

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East Sussex

Inventory services for Brighton and beyond

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Dorset

Inventory clerks covering all of Dorset

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Kent

Local property inventory services for towns in Kent

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